November 24, 2016

Exhibition

IMPORTANT INFORMATION FOR ALL EXHIBITORS – MUST READ!!

Exhibition Quick Reference:

Description When Information Where
Exhibitor Move In Tuesday, February 25th, 2020
9:00AM – 9:00PM
No Parking in roundabout. See shipping. Exhibition Halls
Exhibitor Move Out Friday, February 28th, 2020
12:00PM – 3:00PM
No Parking in roundabout. See shipping. Exhibition Halls
Vendor Session Friday, February 28th, 2020
9:00AM – 10:00AM
This is the Exhibitors opportunity to have a voice and provide feedback. Please join us! Kinnear 204
Shipping/Delivering Last Day for Advance Shipments to Arrive at the Warehouse
February 19 2020 – 8:00 AM To 4:30 PM.
https://e.ges.com/CA-00057228/dates
All Exhibitors are asked to ship their booth materials with GES prior to the conference. There will be no parking permitted in the roundabouts.

OPTIONS:  

Option #1: You can ship your booth materials with GES prior to the conference. There will be no parking permitted in the roundabouts.

Option #2: You are welcome to carry your booth materials into the Exhibition area if you are able to bring them from the parking lot or your hotel (again, no parking in the roundabouts in front of Kinnear).

Option #3: You can use the GES new service offering to Unload and Load your booth materials for you while you park your vehicle!! <click here to complete the form>

Visit the GES website to learn more:
https://e.ges.com/CA-00057228
Food and Beverages Duration of the Conference No outside food or beverages are permitted at the exhibition without prior approval. https://ipeia.com/wp-content/uploads/2019/07/Exhibitor_Banff_Centre_Services_Manual.pdf
2021 Renewal Opens Thursday, February 27th, 2020 2020 Exhibitors are eligible to renew their booth for the 2021 conference (same price/same booth). Please check your e-mail for the 2021 Renewal code Registration is available both onsite and online. For more information: https://ipeia.com/exhibitor-sponsor-renewal/
2021 FROR Opens Monday, June 1st, 2020 Exhibitors are offered First Right of Refusal to purchase a booth for the 2021 conference at 2021 pricing from the remaining available booths. Past Exhibitors are not guaranteed a booth during FRoR as this opportunity is also available to all past IPEIA Sponsors. For more information: https://ipeia.com/exhibitor-sponsor-renewal/
Complimentary Delegate Passes Redeem Now! With the purchase of each booth you are provided one full delegate pass and 1 – 3 exhibitor staff passes based on your booth size. All complimentary codes were provided on your invoice.
Contact information ASAP It is your companies’ responsibility to pass the information provided from IPEIA to the correct people in your organization. If you need to change the prime contact that IPEIA has on file please let us know immediately at admin@ipeia.com

Many changes have occurred over the past two years of IPEIA and the results of these changes have equaled the incredible success of the Exhibition. Since 2017 we have increased the Exhibitor space by 30% and more than doubled the delegate attendance since 2017. IPEIA and the Banff Centre continue to work together to ensure the safety of our Exhibitors, our Delegates, the Banff Centre Team and the general public.

Please note the following update on the rules and regulations that must be followed:

Food and Beverages – For any Exhibitor intending on giving out any food or beverage products (food, candy, popcorn, beverages, etc.) you must apply using the following form:
https://ipeia.com/wp-content/uploads/2019/07/Exhibitor_Banff_Centre_Services_Manual.pdf
Onsite approval will NOT be accommodated.

Move-In/Move Out – As per previous communications, IPEIA and the Banff Centre cannot overlook the safety concerns involved with past exhibitor move in/move outs . Traffic regulations and laws must be followed. Security guards will be on site restricting road access to the Centre and to ensure the safety for everyone.

All Exhibitors are asked to ship their booth materials with GES prior to the conference. https://e.ges.com/CA-00057228

Please Note: If you cannot utilize the GES shipping method, you must contact IPEIA at admin@ipeia.com and they will ensure that someone from the IPEIA Exhibition Committee will be in contact with you. These requests will be dealt with on a extenuating circumstances only and must be approved prior February 15th, 2020 (with written approval from the IPEIA Exhibition Committee Lead)
Security guards will be on site restricting road access to the Centre and to ensure the safety for everyone.

2020 IPEIA Sponsor and Exhibitor Opportunities

The Exhibition is

To be included in IPEIA’s First Right of Refusal process for securing a booth for IPEIA 2021 (25th Anniversary) show your support and BECOME A SPONSOR!

IPEIA 2020 Sponsor Opportunities are AVAILABLE!

Click here to register now!

2021 Registration Information

Renewal registration opens onsite Thursday, February 27th, 2020. First Right of Refusal Registration opens Monday, June 1st, 2020 at 10:00AM. Any remaining exhibition booths will be available to the public Thursday, July 2nd, 2020 at 10:00AM.

Policy Clarification for Renewals and FRoR

Past Exhibitors are eligible to renew their booth for the next conference (same price/same booth) or they can wait for First Right of Refusal to purchase their booth for the next conference (next year’s exhibition pricing/select from available booths).

Note: Past Exhibitors are not guaranteed a booth during FRoR as this opportunity is also available to all past IPEIA Sponsors.

We can’t restrict this when we open to the public, companies have picked up more than one booth once we have opened to the public.  The system restricts this in the Renewal and FRoR process only.  

Booths cannot be resold by exhibitors.

Please visit the Exhibitor & Sponsor Renewal/FROR page for more information: https://ipeia.com/exhibitor-sponsor-renewal/

IPEIA strategically predetermined the number of single, double and triple booths that would be made available at its annual conference. Historically there have been more exhibitors than available spaces and over time we have increased the exhibit area by working with Banff Center to use every inch of the halls. Booth sizes were reduced to accommodate more companies and more recently we have expanded into the hall on the second floor. These changes were made to accommodate the exhibitors. We are also cognizant that without delegates, there will be no exhibition. Delegates tell IPEIA that they want to see the innovative solutions, new technologies that exhibitors have to present. They also want to see which new companies are entering the market. To ensure the conference meets delegate demands we are maintaining the ratio of single to larger booths. This balanced policy is intended to keep delegates engaged and ensure they attend the exhibition each year. Delegates are the heart of the conference and there would be no exhibition without their support.

 


Exhibition Information

Being an Exhibitor at the 24th IPEIA Conference provides your company an opportunity to:

exhibitors

  • Directly access pressure equipment integrity specialists
  • Promote your brand
  • Establish your organization as a thought leader
  • Speak directly to potential customers
  • Network with industry leaders and owners

New To IPEIA!

  • 2.5 Day Expo
  • Larger Booths Available
  • Private Meeting Room Space
  • Space for a display during the Workshop
  • New Triple Booth Spaces
  • New Double Booth Spaces

There are NO FREE passes for anyone at the conference.
There are NO separate entry fees or passes for the Exhibition ONLY.

There are complimentary registrations (FULL DELEGATE PASS) for the following people ONLY:

  • Single booths
    • One (1) Full Delegate Pass
    • One (1) Staff (Exhibition only) Pass
  • Double booth
    • One (1) Full Delegate Pass
    • Two (2) Staff (Exhibition only) Passes
  • Triple booth
    • One (1) Full Delegate Pass
    • Three (3) Staff (Exhibition only) Passes

All other attendees of the conference MUST register to attend the Conference & Exhibition.

Anyone without a badge at the conference will be asked to return to the Registration Counter.